Randstad Executive Assistant in Fort Lauderdale, Florida

Executive Assistant

job details:

  • location:Fort Lauderdale, FL

  • salary:$62,500 - $75,000 per year

  • date posted:Friday, December 7, 2018

  • experience:Experienced

  • job type:Temp to Perm

  • industry:Administrative and Support Services

  • reference:S_712077

  • questions:Kathleen.hamilton@randstadusa.com954/308-8466

job description

Executive Assistant

We are seeking an Executive Assistant to support the Senior Vice President of Sales Imaging and the Imaging Sales Leadership team. This candidate should have top-notch complex scheduling skills, exceptional MS Office skills, global travel management experience, and strong creative problem-solving experience. The successful candidate will be flexible, energetic, self-motivated, quick-thinking, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization. This person should be enthusiastic, confident in nature, and comfortable dealing with a wide variety of professionals.

Responsibilities:

  • Overall calendar management for SVP Sales and Sales Leadership Team. Involves managing multiple competing requests for face to face as well as teleconference meetings.

  • Use judgment and experience to schedule, confirm and redirect meeting requests. Calendar requests include routine/periodic meetings (weekly, monthly), Staff Meetings, All Hands, QBRs, ad hoc company meetings and urgent meetings.

  • Coordinate logistics for meetings including preparing and distributing agendas, reserving and preparing facilities, and setting up technology for video conferences.

  • Must ensure all parties are informed of and kept abreast of schedule, location, changes and other logistic (dial in #s, materials and handouts).

  • Coordinate global travel arrangements, with strong detail orientation, anticipating transportation, lodging, meeting and communication needs while traveling.

  • Support in the preparation of presentations, such as All Hands and Weekly Staff Meetings

  • Conducts research; compiles summary reports. Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.

  • Complete expense reports in a timely manner and process invoices; ensures that correct account codes are used and required signatures obtained.

  • Supports other ad-hoc projects for the broader Sales organization

Working hours: 8:00 AM - 9:00 AM

Skills:

  • Ability to work independently, possess excellent communication skills, and exhibit a professional demeanor

  • Experience exercising judgment and discretion with sensitive/confidential and proprietary information.

  • Strong attention to detail and ability to follow through with a high-level of accuracy.

Education:

Bachelors

Experience:

Experienced

Qualifications:

  • 5+ years of experience as an Executive Assistant supporting Senior Level Executives

  • Outstanding organizational, prioritization and time management skills required.

  • Flexible, results/action-oriented, ability to adapt to changing priorities in a fast paced, dynamic organization.

  • Key to success in this job is strong organization, good follow through on actions, accuracy, and initiative.

  • Bachelors Degree required

Apply today to learn more about the above employment opportunity with our client, and how we can put YOU in front of the hiring manager!

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.