Randstad Document Control Specialist in Memphis, Tennessee

Document Control Specialist

job details:

  • location:Memphis, TN

  • salary:$16 - $18 per hour

  • date posted:Thursday, November 22, 2018

  • experience:Experienced

  • job type:Permanent

  • industry:Engineering, Accounting, Research, Management & Related Svcs

  • reference:S_707653

  • questions:brenda.walker@randstadusa.com901-766-9305

job description

Document Control Specialist

Are you a self-motivated, passionate administrative professional who would like to be apart of a stable company in the Millington, TN area? Do you have a superb ability to pay attention to details and learn new information and adapt to new computer software quickly? We are actively looking for an experienced Administrative Assistant-Document Control Specialist to support a team of Managers and Engineers.

In this casual work environment, you will primary work independently to support multiple managers and other employees within the departments. The ideal candidate for the Document Control Specialist position is organized, resourceful, and a good problem solver.

Responsibilities:

As an Administrative Assistant-Document Control Specialist, you will be responsible for creating transmittals and document packages to send out for client approval and/or review. You will also be responsible for comparing reports, creating reports, running previous reports, proof-reading and revising reports, printing reports, scanning documents and/or reports, electronic filing, and communicating with Department Managers and Engineers. Microsoft Excel, Word skills will be critical to success in this role. AutoCAD experience is a plus.

Working hours: 8:00 AM - 4:30 PM

Skills:

  • Compare reports issued by Engineering Manager, make adjustment if required to the Engineering Log

  • Create current week production report. Give to production manager for his weekly projections for the current week

  • Update the electronic copy and distribute copy of reports to the Engineering Manager

  • Run previous weeks reports for salesmen quotes for Plant Manager

  • Job Release/Revision-Receive and ensure all documents are in the electronic folder-Electronically print all documents

  • Fold drawings, stamp documents as release/revision with date and Department, Distribute to QC Department to redistribute to outside plant

  • Proofing and questioning when paperwork does not match

  • Issue Notification of all Dept. Heads and sales people of the RELEASE of any jobs and update Engineering Log with information

  • Create transmittals and documentation packages to send out for client approval and/or review

  • Scan important documents and maintain the filing system

  • Work with the sales team in obtaining quote numbers and update information in the system

  • Reconcile ACH deposits on (2) Bank Statements for Accounting Department

  • Data Entry and other task as it is requested

Education:

High School

Experience:

Experienced

Qualifications:

  • High school diploma or equivalent required

  • Previous administrative and/or accounting experience supporting a mid-size company

  • Proficiency in Microsoft Suite, particularly Word and Excel

  • Effective communication, organization, and time management

  • Positive and Professional demeanor

  • Ability to work independently

  • Confidence working with all levels of internal and external contacts

Click to apply to express your interest in this great career opportunity online at www.randstadusa.com. The right candidate can interview starting the week of November 26th and can start work immediately if selected. I look forward to reviewing your resume for consideration!

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.