Randstad Office Assistant (non-profit) in San Francisco, California

Office Assistant (non-profit)

job details:

  • location:San Francisco, CA

  • salary:$19 - $21 per hour

  • date posted:Friday, December 7, 2018

  • experience:Entry Level

  • job type:Temp to Perm

  • industry:Administrative and Support Services

  • reference:S_712073

  • questions:william.shuford@randstadusa.com415-397-1305

job description

Office Assistant (non-profit)

Environmentally-focused non-profit organization seeks a detailed-oriented, collaborative, self-starter to join our mission-driven team as Office Assistant. The Office Assistant plays a critical role in day-to-day operations and project support in a dynamic, growing foundation. The position is full-time, located in San Francisco, and reports to the Chief Operating Officer.

Responsibilities:

  • Calendar management, expense reports, and filing for the Chief Operating Officer

  • Office administrative tasks such as greeting guests, retrieving and sorting mail and deliveries, managing office and kitchen supplies and upkeep, preparing letters, handling light copy and scan projects, maintaining and organizing paper and electronic filing systems, setting up and taking down meetings, arranging catering, handling building work orders, and maintaining overall office appearance and functionality

  • Implementation and proactive maintenance of Foundation-wide calendar

  • Weekly invoice payment memo which includes meticulous preparation of invoice submissions, proofreading, editing, and similar tasks

  • Document and contract support including proofreading, editing, formatting

  • Human Resources support including managing job postings, hiring logistics, onboarding, and offboarding

  • Light graphic design for website, branded documents

  • Website updates and email blasts

  • Logistics for board meetings and special events

  • Troubleshoot minor computer, printer, smartphone, or other equipment issues; request IT service and support

Working hours: 8:00 AM - 5:00 PM

Skills:

  • Highly developed computer skills including full literacy in Microsoft Office suite, including Word, Excel, PowerPoint, and especially Outlook for scheduling purposes

  • Photoshop, Mailchimp, and WordPress skills are a plus

  • Outstanding organizational, administrative, and analytical skills, with excellent attention to detail

  • The ability to anticipate needs within areas of responsibility and proactively accomplish tasks

  • Strong writing and editing abilities

  • The ability to be a self-starter who assumes hands-on responsibility, is able to balance competing priorities and deadlines, and demonstrates sound judgment and good problem-solving skills

  • Interest, comfort, and strength working in a dynamic organization, with familiarity with the nonprofit sector a plus

Education:

No Degree Required

Experience:

Entry Level

Qualifications:

  • Minimum two years experience working in a professional office environment

This is a full-time, contract-to-hire placement position with an ASAP start date. Interviews are being scheduled this week. Please apply online and email your resume to William Shuford at william.shuford@randstadusa.com to begin consideration.

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law. San Francisco Fair Chance Ordinance: Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.