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Job Information

Randstad Administrative Assistant (Executive) in Scottsdale, Arizona

Administrative Assistant (Executive)

job details:

  • location:Scottsdale, AZ

  • salary:$24 - $25 per hour

  • date posted:Tuesday, April 23, 2019

  • experience:Executive

  • job type:Permanent

  • industry:Holding and Other Investment Offices

  • reference:S_753802

  • questions:saja.al-jabiri@randstadusa.com000/000-0000

job description

Administrative Assistant (Executive)

Randstad Corporate Services has an immediate opening for an Administrative Assistant at one of the world's leading investment management companies in Scottsdale, AZ-The Vanguard Group. This is a true temp to hire opportunity; Vanguard is looking to hire someone on a permanent basis after evaluating performance in the job. This is a professional corporate work environment. Benefits are offered through Aetna after 2 weeks of being hired. Salary range is $23-$25/hr.


To provide administrative support to the department.


  1. Answers department phones and responds to internal and external calls. Takes and relays messages. Evaluates requests, identifies, issues and determines appropriate source for resolution.

  2. Schedules meetings for department personnel using scheduling software as applicable. Organizes meetings from determining a room, location to notifying all appropriate parties. May be responsible for organizing refreshments if needed. Makes travel arrangements using the corporate travel department resources. Maintains calendars up to and including attendance records as requested.

  3. Types and/or prepares memos, correspondence, reports, minute meetings, presentations, and other materials for the business unit. Uses a variety of software applications including but not limited to Word, PowerPoint, Excel, Access, and Lotus Notes to prepare materials.

Assignments may include establishing, maintaining and updating performance appraisals and appraisal templates for the department. May be required to draft standard business correspondence.

  1. Orders and inventories department office supplies as needed. May be responsible for ensuring cost effective inventory levels are maintained for common department materials. Prepares purchasing paperwork, checks codes, and obtains appropriate authorization for all orders. Monitors expenditures.

  2. Establishes and maintains files for the business unit. Files all materials in an accurate and timely manner to ensure easy access and retrieval by department personnel.

  3. Coordinates various events and/or responsibilities within the business unit such as Swiss Army if needed. Coordination responsibilities include notifying all appropriate crew members of the situation, performing preliminary research and following up as needed to meet established deadlines.

  4. Participates in special projects and performs other duties as assigned.

Working hours: 8:30 AM - 5:00 PM


-Familiarity with a variety of software applications: word processing, spreadsheet, database, e-mail, and presentation software.

-Excellent telephone and interpersonal skills.

-Excellent organizational skills.

-Ability to work independently.

-Flexibility and effectivw interpersonal skills are critical success factors for this position.

-Ability to maintain confidentiality.

-Ability to learn basic VAST navigation/client look-up skills.

-High level of attention to detail and quality in work.






-An Associate's degree or Secretarial School degree is preferred.

-A minimum of two years secretarial experience supporting a medium to large size department. Corporate secretarial experience is preferred.

Other Details:

Pay: $24.00/hr-$25.00/hr

Schedule: M-F 8:30 am-5:00 pm

Start Date: ASAP

If you are interested, please email resume to saja_al-jabiri@vanguard.com or apply online. Resumes are checked daily.

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.